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How to successfully execute the scope management phase of a project

The key goal of scope management in a project is to ensure that the project is heading in the correct direction and only contains the important tasks needed to finish the project

To be able to effectively handle the project scope, it is crucial to understand what is to be included in and what is not.

Implementing the phase of scope management of the project enables one to develop and manage the scope statements. This statement normally overviews the products that you have to deliver by the project end. The steps included in it are as follows:

At the beginning of a project, there is normally nothing one can do without describing the scope of a project. It is known to be a great procedure to undergo if you have the required practical experience for it. Implementing the Scope Management phase will help one to deliver the products at the project end. This phase is useful for the project managers by discussing and guaranteeing the tasks or activities described in the scope statement is really implemented.

The steps that can be used to execute the scope management stage of a project successfully are given below:

1. Planning

Numerous industries that make use of Project management methodology have an available Organization Process Assess to the managers in the industry. Therefore, both the scope statement of a project and the project charter are very beneficial and can help one to develop further in this specific area.

After accomplishing this step, it will enable you to build a scope management plan. This particular plan describes the steps on how to validate, refine, control, and document the scope of a project.

2. Description

This is the second step that involves defining the scope. This is the part where it is required for one to meet with the stakeholders, along with the customers. It helps you to understand their expectations and needs from a particular project.

Besides, it is mainly defined by realizing the wants of the participants included in the project, ie, stakeholders and clients. These outcomes can then be prioritized. This process helps in avoiding any further misunderstands.

For this step, it is crucial to have frequent communication to describe the project details to all the individuals involved. After defining the scope of the project, you can then decide on the project statement; it will be useful for making effective decisions in the future. Moreover, it offers a mutual understanding of the project objectives.

3. Build WBS

A well-defined WBS should have the main concentration on the products of a project instead of the related activities / tasks. The WBS is not a checklist. Thus, you must not focus on accomplishing everything in it; rather, it is better to concentrate on the original goal of the WBS. It is useful for assisting the industries and describing the scope of a project.

WBS at the lowest hierarchy is required to be developed of the set of work that will enable one to precisely predict the cost of the project along with developing a proper schedule for the project.

4. Validation

To gain approval for the scope of the project from the stakeholders for the project, one must perform scope verification. Thus, with the help of the analysis process, you can attain the level of approval, which is required for it.

An inspection is defined as the ability to give customers a complete walkthrough of the project parts that you have already finished working upon. In simple words, it’s the attempt to make sure the deliverables for work are up to their appropriate levels, and client needs are met or not.

5. Control

ICCP (Integrated Change Control Process) is responsible for checking out for any modifications which are done to the project. Thus, the Scope control step is the process that helps you to mention any issue which could affect the scope of the project overall. The changes which are done for the project are checked and verified by the manager of the project.

Later, they also give suggestions for the appropriate measures to fix them. As the new modifications might affect areas related to the WBS, scope statement, OPA, or baselines, you must perform follow-up on the process and, thus, reduce the possibility for scope creep.

In the end, you should keep in mind that the scope of the project is the document which can make or break a project. New ideas or modifications might come up in the control or monitoring phase for any project, and they must be forwarded to your scope statement. In conclusion, if the plan for your scope management is relevant and strong, you have already made the right choice and took the initiative in the right area.

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